Graduating and Administratively Withdrawn Students
When Does Your Account Expire?
Students have a two-quarter grace period before the account closure process begins. So a student who graduates in June will have Summer and Autumn quarters during which their access will remain largely unchanged, and then at the beginning of Winter quarter they’ll receive an e-mail letting them know that the account closure process will begin.
Graduated students are expected to use these two quarters to completely transition their mail and storage to a new system.
Mail
Alumni will retain their @uchicago.edu email addresses but only as forwarding addresses, meaning that alumni must designate, within two quarters of graduating, some non-UChicago email address of theirs (e.g. a private gmail address) to which messages sent to the @uchicago address can be forwarded. The @uchicago.edu email addresses of non-alumni (former employees and students who have left the University without graduating) will be closed within 45 days and cannot be forwarded.
When leaving the University you will need to close–out any active AURA Agreements, where you are the lead researcher.If going to a new institution or division within the University, you’ll need to open new agreements with the new institution or division. If you are still working with a faculty sponsor and should retain access to data, you can request a TAG account. Please contact the SSD Divisional Security Officer if you have any questions about continued access after leaving the University: ssd-dso@uchicago.edu
When leaving the University you will need to close-out any active AURA IRBs, where you are the lead researcher. In the interim, you can purchase an external hard-drive to store research data, that you own and collected. You can encrypt and password protect the external hard drive, until ready to transition the data to a new secure location. If applicable, open new IRBs at your new institution in order to continue your research.
