How do I get a fully functional Qualtrics Account in the Social Sciences Division?

University of Chicago Qualtrics Instances​

Sponsorship by a Social Sciences Division Faculty is required for activation of your account within the SSD instance of Qualtrics.

For Qualtrics use outside of the Social Sciences Division, use the University of Chicago’s primary Qualtrics instance: ITS Qualtrics Survey Platform

If your sponsoring Principal Investigator is a professor at Chicago Booth, you can request Booth’s instance of Qualtrics, by emailing helpdesk@chicagobooth.edu

The security measures underlying the Qualtrics software can be found on Qualtrics’ Security Statement.

SSCS is the brand administrator for the SSD Qualtrics instance. For any questions related to SSD Qualtrics instance, please contact ssd-dso@uchicago.edu. For questions on survey creation, please contact Qualtrics support, which is available through your Qualtrics account.

Creating an SSD Qualtrics Account​

Please follow the steps below to create an account with SSD Qualtrics:

1. Using a browser, visit http://ssd.qualtrics.com, and select “Please click here to create an account”

2. On the next page, enter your full UCHICAGO.EDU email address, and enter a password different from your CNETID password. Note this password for further use.

3. On the following page, be sure to enter the access code SSCSSURVEYS in the appropriate box, then continue.

4. Follow the online steps to confirm your email address with Qualtrics.

This account offers minimal access to the Qualtrics system.

Upgrade your SSD Qualtrics Account

In order to distribute surveys and access Qualtrics’ Expert Review tool, you will need to upgrade your Qualtrics account by submitting an SSCS ticket

• • Request Qualtrics Account Elevation

SSD Researcher Terms of Agreement

Use of the Qualtrics services requires the user to agree to the policies of the Social and Behavioral Sciences Institutional Review Board (SBS-IRB).

After you have activated the Qualtrics account and obtained any necessary documentation from the SBS-IRB Office, please send an email to ssc-server-support@lists.uchicago.edu to be promoted to full use of the Qualtrics tools. Your email should state that you agree to the conditions and requirements and include a copy of your IRB approval letter, exemption determination, or an email from the SBS-IRB Office indicating that no review is required.

For help on understanding applicable IRB requirements to your project(s),
please visit https://sbsirb.uchicago.edu/ or contact sbs-irb@uchicago.edu

IRB Requirements

The University of Chicago requires that all users conducting research with human subjects obtain IRB approval or exemption from the SBS-IRB office prior to engaging in any research activities (including publishing any surveys online, pilot testing, etc.).

You agree that before publishing any survey using the SSD Qualtrics system, you have determined any review requirements, obtained any review necessary, and can supply the following documentation:

• • If conducting research with human subjects, you must obtain documentation of IRB approval or exemption for the project from the SBS-IRB Office (i.e., the IRB- approval letter or exempt notification sent through the AURA system).
  • If your project will not involve human subjects research (e.g., surveys strictly for internal classwork purposes, internal quality improvement surveys, etc.) or if you are unsure if review is required, please contact the SBS-IRB at sbs-irb@uchicago.edu. Provide a brief description of your project, attach any related materials (purpose, proposal, draft questions, etc.), and the SBS-IRB office can provide you with a determination as to what type of review is required (if any), or an email to use as documentation that IRB approval or an exemption determination is not required.
  • For more information on IRB requirements please visit https://sbsirb.uchicago.edu/

Qualtrics Support

For questions on survey creation, please contact Qualtrics support available through your Qualtrics account: http://ssd.qualtrics.com

Closing or Transferring Qualtrics Account

Qualtrics User Moves
Qualtrics Import & Export Surveys between brands

If you are leaving the University of Chicago, please visit https://sscs.uchicago.edu/graduating-aw/ for additional information

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